Privacy

 
The protection of your personal information is very important to us and a matter we take very seriously. Therefore, we have taken a number of measures to safeguard your private data from unauthorized access and misuse. 

 

We respect your right to privacy and will only process your personal data in accordance with applicable data protection laws. If your personal data is processed, you have the following rights vis-a-vis the Operator:

 

  • Right of Access
    You have the right to be informed about which personalized data has been stored and which data is being processed. You may obtain a copy of the stored data on request by contacting info(at)asam.net
     
  • Right to Rectification
    You have the right to demand rectification and completion of your personal data. 
     
  • Right to Restriction of Processing
    You have the right to restrict the processing of your personal data if one of the prerequisites stated in Art. 18 section 1 of the GDPR applies.
     
  • Right to Erasure
    You have the right ask for deletion of your personal data if one of the reasons stated in Art 17 section 1 of the GDPR applies.
     
  • Right to Data Portability
    You have the right to receive the personal data you have provided (and which has been stored by us) in a structured, commonly used and machine-readable format. You have also the right to transmit this data to another operator.
     
  • Right to Object
    You have the right to object at any time to the processing of personal data. In case of objection, we commit to no longer processes your personal data unless we demonstrate compelling legitimate grounds for the processing which override your interests, rights, and freedoms or for the establishment, exercise, or defense of legal claims. If you object to the processing of your data for direct marketing purposes, the personal data shall no longer be processed for such purposes.
     
  • Right to Withdrawal of Consent
    You have the right to withdraw your consent to the processing of personal data at any time. You can withdraw your consent concerning data protection at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.
     
  • Right to File Complaint with a Supervisory Authority
    You have the right to file a complaint with a supervisory authority, particularly in the Member State of your residence, your workplace or the place of the alleged violation, if you suspect that the processing of your personal data is in violation of the GDPR. 

 

Please read the following information in order to understand how we collect, process and use personal data (e.g. name, address, email, phone number, etc.) when you visit the ASAM website (www.asam.net) and use its functions. It will inform you about nature, scope and purpose of data collection, their use and processing by
 
ASAM e.V.
Altlaufstr. 40
85635 Hoehenkirchen-Siegertsbrunn
Germany
Phone: +49 8102 806160
Email: info(at)asam.net

 

Please note: 
It is possible that the usage of new technologies or the further development of the website will have an effect on the privacy statement. We therefore recommend to come back to this site from time to time.

 

 

1 Cookies

We use cookies on our website. Cookies are small text files, which your internet browser pushes to and stores on your computer. They are used to optimize our website and our services. We use mostly so-called "session cookies" that are deleted after your visit.

 

However, some of these cookies may leave information to automatically recognize you. This recognition is based on the IP address stored in the cookies. The information obtained this way are used to optimize our offers and to allow you easier access to our website. 
 

1.1 Server Data

The use of our site is to a large degree possible without any indication of personal data. When you visit our website, our web servers will store only non-personal access data, for instance

  • Information on the browser type and version
  • Operating system used 
  • Web page, from which you visit us (referrer URL) 
  • Web page that you visit 
  • Date and time of access 
  • Your Internet Protocol (IP)-address

 

This anonymous data is stored separately from your personal data that you may have provided. They are usually stored in so called ‘session cookies’, that are deleted after your visit. This anonymous data contains no indicator of a particular person. They are evaluated for statistical reasons with the purpose to improve our website and services and to prevent and detect misuse and malfunction of the ASAM websites including troubleshooting. 

 

Legal Grounds: 
Technically required cookies are applied in accordance with Art. 6 section 1 point (f) of the GDPR.

 

Correction, objection, and deletion:
Most internet browsers allow you to block cookies from your browser. If you do not agree to the use of cookies please disable them by following the instructions for your browser: 

We point out however, that in this case, you may not be able to use all functions of our website to the full extent. 

 

1.2 Personal Data

Personal Data is only collected, stored and used if you give them voluntarily in the course of your visit, e.g. when you 

  • create and ASAM member account on our website (Get Login)
  • register for an event
  • get a quote for ASAM standards
  • sign up for the ASAM newsletter
  • fill in the contact form or any other form or request on the ASAM website

This data may be stored in cookies with the goal to improve your user-experience, e.g. to avoid that you have to re-enter data. 

 

Legal Grounds: 
Cookies for analysis purposes are applied in accordance with Art. 6 section 1 point (a) of the GDPR.

 

Correction, objection, and deletion:
Most internet browsers allow you to block cookies from your browser. If you do not agree to the use of cookies please disable them by following the instructions for your browser: 

We point out however, that in this case, you may not be able to use some of the features mentioned above. 

 

 

2 ASAM Member Portal “MyASAM”

MyASAM is the ASAM member portal on our website. With this portal, ASAM offers you the opportunity to create an ASAM member account which is needed to access important member services and information online (e.g. get standards licenses or to obtain important member information, etc.). Creating an ASAM member account is voluntary. The described services and information can also be obtained without member account by contacting ASAM via email at info(at)asam.net.

 

2.1 Registration Data

The registration follows the double opt-in concept. This means that after registration, you must re-confirm your consent in the confirmation email that will be sent to you. To create an ASAM member account, the following data is requested: 

  • Email address
  • Company name
  • Company postal address
  • Country

This data is processed to check and verify your authorization to open an ASAM member account and to handle requests from you to reset your password. 

 

With your registration on our website we will also store your IP address and the date and time of your registration. This data is used in case a third party abuses your account and data without your knowledge on our page. This data will not be transferred to third parties or compared to data that may be collected by other components of our site.

 

All other data is voluntary and has the sole purpose of improving your user experience.

 

Legal Grounds:
Personal data is stored and processed with your consent in accordance with Art. 6 section 1 point (a) of the GDPR.

 

Correction, objection, and deletion:
You can update or delete your personal data in your “Personal Settings” of your MyASAM page or by sending an email to info(at)asam.net
You can withdraw your consent to the ASAM member account by sending an email to info(at)asam.net. Your account as well as all stored personal data will then be deleted unless the information must be retained for any legal obligations. 

 

2.2 MyASAM Page

Your ASAM member account provides you access to your MyASAM  page. The tag “Personal Settings” allows you to manage your personal data. You can update or delete your personal data, specify interests and expertise and / or give and withdraw your consent to disclose your data to other members and/ or users via the Expert Directory. 

 

The given data will be stored with the sole purpose to improve your user experience. The data will not be processed or stored otherwise nor compared to data that may be collected by other components of our website.

 

Providing your personal data is voluntary. Not providing any data does not impact the usage or alter the content of the ASAM website (except for the content of the MyASAM page itself and the expert directory) nor does it have any other negative impact on your membership.

 

Legal Grounds:
Personal data is stored and processed with your consent in accordance with Art. 6 section 1 point (a) of the GDPR.

 

Correction, objection, and deletion:
You can update or delete your personal data in your “Personal Settings” of your MyASAM page or by sending an email to info(at)asam.net

You can withdraw your consent to the ASAM member account by sending an email to info(at)asam.net. Your account as well as all stored personal data will then be deleted unless the information must be retained for any legal obligations. 

 

2.3 Download of ASAM standards

Your ASAM member account enables you to download ASAM standards directly from the website. In doing so, the ASAM standard undergoes a licensing process; users must comply to the licensing terms. In order to be able to retrace licensing rights and to verify adherence to the licensing terms, ASAM stores the following information in a log file: 

  • download date and time
  • recipient name (first and last name)
  • recipient company
  • recipient email
  • downloaded standard and version
  • your IP address

This data will not be transferred to third parties or compared to data that may be collected by other components of our site.  

 

Legal Grounds:
Personal data is stored and processed in accordance with Art. 6 section 1 point (f) of the GDPR.

 

Correction, objection, and deletion:
Personal data stored in the download log will be archived after 5 years.  update or delete your personal data in your “Personal Settings” of your MyASAM page or by sending an email to info@asam.net

You can withdraw your consent to the ASAM member account by sending an email to info@asam.net. Your account as well as all stored personal data will then be deleted unless the information must be retained for any legal obligations. 

 

 

3 ASAM Newsletter

The ASAM website offers you the opportunity to subscribe to the ASAM newsletter which will be sent to you via email. Subscription follows the double opt-in concept. That means that after subscribing, you must re-confirm your consent in the email that is sent to you. If you do not reconfirm your consent in the email, your data will be deleted after 10 days.  

 

To use our email service, you must enter your email address. All other information is voluntary and helps us to increase your user experience by targeting the communication to your needs and interests. This data will not be transferred to third parties or compared to data that may be collected by other components of our site.  

 

Legal Grounds:
Personal data is stored and processed with your consent in accordance with Art. 6 section 1 point (a) of the GDPR.

 

Correction, objection, and deletion:
You can manage your personal data in the link “Update your Preferences” in the footer of any newsletter email. To withdraw your consent, click on the “unsubscribe” link in the footer of each newsletter email or send an email to info(at)asam.net
The user’s e-mail address and any other data provided is stored for as long as the newsletter subscription is active. After clicking the “unsubscribe” link your email address and entries are blocked the data is blocked for the newsletter list. To delete your data, please send an email to info@asam.net. his means 

 

Mailchimp

We use MailChimp to send our newsletter to our subscribers. MailChimp is a service provided by The Rocket Science Group, LLC, 512 Means Street, Suite 404, Atlanta, GA 30318, USA (“The Rocket Science Group”).

 

The data stored when you register for the newsletter (email address, name, IP address, and time and date of registration) will be sent to a server operated by The Rocket Science Group in the United States and stored there in accordance with the EU-US Privacy Shield. 
After registration, MailChimp will send you an email to confirm your registration. This step helps to avoid misuse of your email address. 

 

Mailchimp offers various analytical opportunities on how the newsletter has been opened and used, e.g. how many emails have been sent, opening and clicking behavior, rejection of emails sent, unsubscribes after reception of the newsletter, etc. This data will be stored for analytical purposes by ASAM with the sole purpose to improve the user experience. 

 

Further information about the data protection offered by MailChimp can be found at: http://mailchimp.com/legal/privacy/
 

Further information about the EU-US Privacy Shield can be found at: Die Bundesbeauftragte für den Datenschutz und die Informationsfreiheit
http://ec.europa.eu/justice/data-protection/international-transfers/eu-us-privacy-shield/index_en.html

 

The data collected is used exclusively to improve the relevance of the newsletter and to target the newsletter to your needs and interests. There will be no comparison of such collected data with data that may be collected by other components of our website. 

 

Correction, objection, and deletion:
You can manage your personal data in the link “Update your Preferences” in the footer of any newsletter email. To withdraw your consent, click on the “unsubscribe” link in the footer of each newsletter email or send an email to info(at)asam.net
The user’s e-mail address and any other data provided is stored for as long as the newsletter subscription is active. After clicking the “unsubscribe” link your email address and entries are blocked the data is blocked for the newsletter list. To delete your data, please send an email to info@asam.net. his means 
 

 

4 Contact Form 

We offer you the opportunity to contact us via email or via a contact form on the ASAM website (www.asam.net/contact/). When you contact ASAM, the following data will be collected and stored:  

  • Email address
  • Company name
  • Company address
  • IP address
  • Concern

This data is processed to check and verify your authorization to obtain detailed support technical support.  

 

The information provided by the user will be stored for the purpose of processing the request. The data will not be transferred to third parties. There will be no comparison of such collected data with data that may be collected by other components of our site.

 

Legal Grounds:
Personal data is stored and processed with your consent in accordance with Art. 6 section 1 point (a) of the GDPR.

 

Correction, objection, and deletion:
Your personal data will be used to provide the requested information / support. The data will be deleted after your request has been answered.
 

 

5 Quote Request Form

We offer you the opportunity to ask for a quote on ASAM standards and tools by filling a form on the ASAM website. When you ask for a quote, the following data will be collected and stored:  

  • Email address
  • First and last name
  • Company name
  • Company address
  • Country
  • IP address
  • Requested Product

This data is processed in order to be able to provide you with the correct price information (prices vary depending on member category). 

 

The information provided by the user will be stored for the purpose of processing the request. The data will not be transferred to third parties. There will be no comparison of such collected data with data that may be collected by other components of our site.

 

Legal Grounds:
Personal data is stored and processed with your consent in accordance with Art. 6 section 1 point (a) of the GDPR.

 

Correction, objection, and deletion:
Your personal data will be used to provide the requested information. The data will be deleted 30 days after your quote request if no order is being placed.

 

 

6 Use of Google Analytics with Anonymizer Function

We use Google Analytics on our website, a web analysis service by Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter "Google". Google Analytics uses so-called "cookies", text files that are stored on your computer and thereby enable analysis of how the website is used by you (e.g. time of visit, place of visit, webpages visited, frequency of webpage visits, IP address, etc.).

 

On our website we use Google Analytics with an IP anonymization feature. This means that the cookies don’t collect information that identifies you as an individual. All information they collect is anonymized: Google removes the last octet of your IP address within the Member States of the European Union or in other Contracting States of the agreement on the European economic area. 

 

The anonymized information generated by these cookies, are transferred to Google in the USA and stored there in accordance with the EU-US Privacy Shield. Further information about the EU-US Privacy Shield can be found at: Die Bundesbeauftragte für den Datenschutz und die Informationsfreiheit http://ec.europa.eu/justice/data-protection/international-transfers/eu-us-privacy-shield/index_en.html

 

Google will use this information to evaluate your use of our site, to compile reports on website activity for us and to provide further services related to website activity and Internet usage. Google will also transmit this information to third parties if prescribed by law or if third parties process this data on behalf of Google. Google will, according to their own statement, under no circumstances connect your IP address with other data from google.  

 

Legal Grounds:
Personal data is stored and processed in accordance with Art. 6 section 1 point (f) of the GDPR.

 

Correction, objection, and deletion:
You can prevent the installation of cookies by adjusting your browser software. We point out however, that in this case, you may not be able to use all functions of our website to the full degree. 

Additionally, Google offers a deactivation option for the most common browsers, which gives you more control over what data Google is collecting and processing (link: https://tools.google.com/dlpage/gaoptout?hl=de). 

If you activate this option, no information on your website visit will be transmitted to Google. Activation however does not prevent that information will be transmitted to us or to other web analysis services. Your data will be deleted after 26 months.
 

Deactivate Google Analytics

 

 

7 Social Media Sharing

On or website, we use components of facebook, XING, and LinkedIn to share website content. 

 

Legal Grounds:
Personal data is stored and processed in accordance with Art. 6 section 1 point (f) of the GDPR.

 

7.1 Use of facebook components

On our website, we use components of the provider facebook.com. Facebook is a service by facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA.

 

With each single retrieval of our website, which is equipped with such a component, this component causes the browser you are using to download an equivalent representation of the component of facebook. This operation is used to inform facebook about the specific page you are currently visiting on our website.

 

If you go to our page while being logged in at facebook, facebook detects via the information gathered by the component, which specific page you visit and maps this information to your personal account on facebook. If you click on the "Like" button or if you make according comments, this information is sent to your personal account on facebook and stored there. In addition, the information that you have visited our website, is passed on to facebook. This occurs regardless whether or not you click the component. 

 

Correction, objection, and deletion:
If you want to prevent this transmission and storage of data about you and your behavior on our website through facebook, you must log out of facebook before you visit our site. The privacy policy of facebook, gives further information, particularly on the collection and use of data by facebook, to your relevant rights, as well as to the setting options for the protection of your privacy: https://de-de.Facebook.com/about/privacy/
 
External tools are also available on the market, that help you to block Facebook social plugins with Add-ons for all popular browsers: http://webgraph.com/resources/facebookblocker/
You will find an overview on the Facebook plugins on developers.Facebook.com/docs/plugins/
 

7.2 Use of the XING referral components

This website uses the "XING-Share-Button”, a service of XING SE, Dammtor Street 29-32, 20354 Hamburg, Germany.

 

With each single retrieval of our website, which is equipped with the XING-Share-Button, this component causes the browser you are using to download a corresponding representation of the component by XING, that enable the XING-Share-Button functionalities (e.g. the calculation / report of the count value). To our knowledge XING does not store personal data of the user of our webpages. XING also does not use any cookies to analyze your user behavior in relation to a XING-Share-Button. You will find more information in the privacy notices for the XING-Share-Button at: https://www.xing.com/app/share?op=data_protection
 

7.3 Use of the LinkedIn referral components

We use components of the LinkedIn network on our page. LinkedIn is a service of LinkedIn Corporation, 2029 Stierlin Court, mountain view, CA 94043, USA. 

 

With each single visit of our website, which is equipped with such a component, this component causes the browser you are using to download a corresponding representation of the component of LinkedIn. Through this process, LinkedIn is informed, which specific page of our Internet presence is currently visited.  If you click on the LinkedIn "Recommend-Button" while you are logged in to your LinkedIn account, you can link the contents of our pages to your LinkedIn profile. Therefore, LinkedIn is able to connect your visit of our website to your LinkedIn account.

 

Correction, objection, and deletion:
If you want to prevent this transmission and storage of data about you and your behavior on our website through LinkedIn, you must log out of LinkedIn before you visit our site.
 

We have no influence neither on the data, that LinkedIn is collecting, nor on the amount of data that is collected by LinkedIn. Also, we have no knowledge of the contents of the data submitted to LinkedIn. For details on data collection through LinkedIn, as well as your rights and options, refer to the data protection information from LinkedIn:  http://www.linkedin.com/legal/privacy-policy
 

 

8 Sharing Data

8.1 Sharing Data within the ASAM Community

The purpose of ASAM e.V. is to foster a lively community which involves the interconnection of its members. To fulfill that purpose, ASAM will share certain data if you have provided your consent:   
 

  1. MyASAM page

    On this page the following personal data is shared with members from the same company: 
    -   "Main Contact" (contact for all ASAM issues within a company): First name, last name and email 
    -   "Editing Contact" (responsible for company profile on ASAM website): First name, last namem, email
    This data is shared if the consent has been given by main / editing contact. To withdraw your consent, please contact info(at)asam.net.
     

  2. Expert Directory
    This directory shares data among all members or (if asked for) with all users of the ASAM website. Listing in the Expert Directory is voluntary. It is used to connect our membership for a more active and lively community. 
    You can give and withdraw your consent via “Personal Settings” on your MyASAM page or by sending an email to info(at)asam.net

 

8.2 Sharing Data within the ASAM organization

ASAM’s is an organization with a worldwide membership. In the course of time, subsidiaries may be established in different parts of the world. In order to serve the needs of our members best, data you provide to us is stored in our centralized member database in Germany and shared with our subsidiary in Japan (ASAM Japan G.K.) for the purpose of managing your relationship with ASAM and its subsidiaries.

 

Legal Grounds: 
The sharing and use of the data is based on statutory provisions which justify those operations on the grounds that (1) the processing is necessary for the performance of the Agreement including the Terms of Use regarding the ASAM website; or (2) ASAM has a legitimate interest in sharing this data among the ASAM subsidiaries for internal administrative purposes.

Personal data is only shared after the third party has contracutally committed to process personal data in accordance with the GDPR.
 

8.3 Sharing data outside of ASAM

The ASAM member account information relating to you might be processed outside of your local jurisdiction and the European Economic Area including, e.g. US, or Japan. Any transfer of your personal data to a third country (i. e. which is not a member of EU/EEA) will continue to be in compliance with all applicable data protection laws.

 

In order to provide certain Applications and Services we share your data with particular external parties which perform services on our behalf. We may use third party service providers to offer or facilitate services on our behalf, such as a newsletter service provider, IT-provider, web hosting provider as well as any other service provider which act as data processors and therefore process the data on our behalf and under our instructions. These third parties are prohibited from using your personal data for their own commercial, promotional or any other purposes than those explicitly instructed for and they have to follow our express instructions and comply with appropriate security measures to protect your personal data.

 

We might disclose personal information when required by law to comply with a current judicial proceeding, a court order or legal process served on us, or as otherwise required by any applicable law, rule or regulation.

 

 

9 Other services, applications and websites

Via the ASAM websites you may access other services, applications, and websites that may collect and process personal data. ASAM is not responsible for the use and protection of personal data on these other sites. We encourage you to be aware when you leave our ASAM website and to refer to their websites for the data protection policies.

 


10 Contact

In case of any request concerning our use, integrity and/or accuracy of your personal data, you may contact us by email at info@asam.net or by using our contact form which is accessible at: www.asam.net/contact/.